Valuable employees thrive learning new skills that can help them to not only excel in their current position but also move up the ranks. When you educate employees, you make them more valuable to the company, while reducing turnover and providing your most talented employees with a reason to stick around.
Thorough employee training is a critical component of advancing your workforce, improving productivity, and retaining a solid employee base. As they say, knowledge is power, and there is no better way to empower your workforce, improve their skills, and make them more valuable to the company than allowing them to use vital programs to maximum effectiveness.
Keep your employees motivated, keep them learning, and keep them producing efficiently by using advanced Excel training to improve their day-to-day work. Thank you for inquiring. You must be a licensed RN to qualify for entrance into this program. If you are a Registered Nurse outside of the U. S, please give us a call at Post University Blog. Benefits of Excel for Employees Employees can benefit from advanced Excel training in many ways, from increasing value to learning better tools to improve their work output.
Sharpening Your Skill Set Continuing to learn and hone your skill set is crucial to advance your career. After training, you should be better able to: Visualize, manipulate, and evaluate the data. Create equations that can allow you to provide more data on vital company functions, such as workflow, project efficiency, financial projections and budgets, and even inventory levels and usage.
Create an easy-to-read set of data that can be used by upper management to analyze current projects or situations in the company. Design spreadsheets that better organize data and provide a better picture of the information that is input. Read and comprehend spreadsheets and data from other departments, vendors, and customers.
Provide answers and solutions to problems affecting the business by being able to interpret data at a more advanced level.
Maintain, organize, and balance complex financial and inventory accounts. Create tracking systems for different departments and operations, including various workflow processes. Improving Your Efficiency and Productivity Excel is a vital tool for speeding up productivity and allowing workers to be more efficient when dealing with large amounts of data and calculations.
Making Yourself a More Valuable Member of the Company Being a valuable employee not only will provide you with better job security, it opens up opportunities for advancement. Making You Better at Organizing Data A common go-to tool for collecting and organizing data is spreadsheets. Advantages of Advanced Excel for Employers Not only can advanced Excel training and knowledge provide added benefits for your employees, but it can also provide numerous benefits for the company.
It Creates Greater Efficiency and Heightens Productivity Yes, advanced training in Microsoft Excel can improve the efficiency and productivity of employees, as mentioned above, which will translate into greater efficiency and heightened productivity for the company.
It Allows You to Better Use an Asset You Have Already Acquired Your software programs are assets of your company and ones that can be considered underutilized if the employees are not trained to maximize their use. Find Your Program. Are you a licensed RN in the US? No Yes. In the example below, I want to add an additional three rows. By highlighting three rows and then clicking insert, I'm able to add an additional three blank rows into my spreadsheet quickly and easily.
When you're looking at very large data sets, you don't usually need to be looking at every single row at the same time. Sometimes, you only want to look at data that fit into certain criteria. Filters allow you to pare down your data to only look at certain rows at one time. In Excel, a filter can be added to each column in your data — and from there, you can then choose which cells you want to view at once. Let's take a look at the example below.
Add a filter by clicking the Data tab and selecting "Filter. In my Harry Potter example, let's say I only want to see the students in Gryffindor. By selecting the Gryffindor filter, the other rows disappear. Pro Tip : Copy and paste the values in the spreadsheet when a Filter is on to do additional analysis in another spreadsheet.
Larger data sets tend to have duplicate content. You may have a list of multiple contacts in a company and only want to see the number of companies you have. In situations like this, removing the duplicates comes in quite handy.
To remove your duplicates, highlight the row or column that you want to remove duplicates of. Then, go to the Data tab and select "Remove Duplicates" which is under the Tools subheader in the older version of Excel. A pop-up will appear to confirm which data you want to work with. Select "Remove Duplicates," and you're good to go. You can also use this feature to remove an entire row based on a duplicate column value.
So if you have three rows with Harry Potter's information and you only need to see one, then you can select the whole dataset and then remove duplicates based on email.
Your resulting list will have only unique names without any duplicates. When you have rows of data in your spreadsheet, you might decide you actually want to transform the items in one of those rows into columns or vice versa. It would take a lot of time to copy and paste each individual header — but what the transpose feature allows you to do is simply move your row data into columns, or the other way around.
Start by highlighting the column that you want to transpose into rows. Right-click it, and then select "Copy. Right-click on the cell, and then select "Paste Special. Check that box and select OK. Your column will now be transferred to a row or vice-versa. What if you want to split out information that's in one cell into two different cells? For example, maybe you want to pull out someone's company name through their email address.
Or perhaps you want to separate someone's full name into a first and last name for your email marketing templates. Thanks to Excel, both are possible. First, highlight the column that you want to split up. Next, go to the Data tab and select "Text to Columns. In the example case below, let's select "Delimited" so we can separate the full name into first name and last name.
Then, it's time to choose the Delimiters. This could be a tab, semi-colon, comma, space, or something else. In our example, let's choose the space. Excel will then show you a preview of what your new columns will look like. When you're happy with the preview, press "Next. When you're done, click "Finish.
In addition to doing pretty complex calculations, Excel can help you do simple arithmetic like adding, subtracting, multiplying, or dividing any of your data. You can also use parentheses to ensure certain calculations are done first. Conditional formatting allows you to change a cell's color based on the information within the cell.
If you want to color code commonalities between different rows in Excel, you can do that. This will help you quickly see information that is important to you. To get started, highlight the group of cells you want to use conditional formatting on.
Then, choose "Conditional Formatting" from the Home menu and select your logic from the dropdown. You can also create your own rule if you want something different. A window will pop up that prompts you to provide more information about your formatting rule. Select "OK" when you're done, and you should see your results automatically appear. Sometimes, we don't want to count the number of times a value appears.
Instead, we want to input different information into a cell if there is a corresponding cell with that information. For example, in the situation below, I want to award ten points to everyone who belongs in the Gryffindor house. Instead of manually typing in 10's next to each Gryffindor student's name, I can use the IF Excel formula to say that if the student is in Gryffindor, then they should get ten points.
In general terms, the formula would be IF Logical Test, value of true, value of false. Let's dig into each of these variables. Note : In the example above, I awarded 10 points to everyone in Gryffindor.
If I later wanted to sum the total number of points, I wouldn't be able to because the 10's are in quotes, thus making them text and not a number that Excel can sum.
Have you ever seen a dollar sign in an Excel formula? When used in a formula, it isn't representing an American dollar; instead, it makes sure that the exact column and row are held the same even if you copy the same formula in adjacent rows.
You see, a cell reference — when you refer to cell A5 from cell C5, for example — is relative by default. In that case, you're actually referring to a cell that's five columns to the left C minus A and in the same row 5.
This is called a relative formula. When you copy a relative formula from one cell to another, it'll adjust the values in the formula based on where it's moved. But sometimes, we want those values to stay the same no matter whether they're moved around or not — and we can do that by turning the formula into an absolute formula. Learn more on Microsoft Office's support page here.
Have you ever had two sets of data on two different spreadsheets that you want to combine into a single spreadsheet? For example, you might have a list of people's names next to their email addresses in one spreadsheet, and a list of those same people's email addresses next to their company names in the other — but you want the names, email addresses, and company names of those people to appear in one place.
Before you use the formula, though, be absolutely sure that you have at least one column that appears identically in both places. This removes the check marks from all the check boxes. Then, select only the values you want to see, and click OK to see the results. For more information about how to filter data, see Filter data in a range or table.
Under Save As , pick where to save your workbook, and then browse to a folder. Preview the pages by clicking the Next Page and Previous Page arrows. The preview window displays the pages in black and white or in color, depending on your printer settings.
On the File tab, choose Options , and then choose the Add-Ins category. Near the bottom of the Excel Options dialog box, make sure that Excel Add-ins is selected in the Manage box, and then click Go. In the Add-Ins dialog box, select the check boxes the add-ins that you want to use, and then click OK. If Excel displays a message that states it can't run this add-in and prompts you to install it, click Yes to install the add-ins.
For more information about how to use add-ins, see Add or remove add-ins. Excel allows you to apply built-in templates, to apply your own custom templates, and to search from a variety of templates on Office. For more information about how to find and apply templates, see Download free, pre-built templates. Get started. Click File , and then click New. Under New , click the Blank workbook. Click an empty cell. Type text or a number in the cell. Press Enter or Tab to move to the next cell.
Select the cell or range of cells that you want to add a border to. Select the cell or range of cells that you want to apply cell shading to. Select the cell to the right or below the numbers you want to add. AutoSum adds up the numbers and shows the result in the cell you selected.
That tells Excel that this cell will contain a formula. Press Enter. This runs the calculation. Select the cells that have numbers you want to format. Pick a number format. Select your data by clicking the first cell and dragging to the last cell in your data. To use the keyboard, hold down Shift while you press the arrow keys to select your data.
Click OK. Select the cells that contain numbers you want to add or count. Select the data you want to examine more closely. When you like what you see, click that option. Select the cells that contain the data you want to show in a chart. To quickly sort your data Select a range of data, such as A1:L5 multiple rows and columns or C1:C80 a single column. Select a single cell in the column on which you want to sort.
To sort by specific criteria Select a single cell anywhere in the range that you want to sort.
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